Price comparison

HVAC Quoting & Estimate Software

HVAC quoting and estimate tools help contractors build accurate replacement, repair, and service quotes in the field or office, often with optional customer self-quoting. This matrix compares all-in-one platforms, quoting-focused add-ons, a…

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These rows are a comparison, not a ranking. There is no star rating. Read the price and the cons, then check the vendor before you pay.

Name Price Features Pros Cons Outbound
QuoteIQ$29.99–$699.99/mo; Elite from ~$299/mo
  • Built-in InstaQuote customer self-quoting
  • AI Estimator
  • Replacement, repair, and seasonal quotes
  • Real-time automated pricing
  • All-in-one field service suite
  • Customer self-quoting reduces back-and-forth
  • AI estimator speeds up field pricing
  • Scalable tiers from lean crews to large teams
  • Full self-quoting features require higher Elite tier
  • Pricing structure can confuse small shops
Vendor site
ServiceTitanCustom quote (typically $300–$1,000+/mo
  • Digital HVAC quoting for sales and techs
  • Built-in price book
  • Close-rate and average-ticket tracking
  • Mobile field estimates
  • Full dispatch, CRM, and marketing suite
  • Strong reporting on close rates and tickets
  • Trusted brand with deep HVAC workflows
  • Field and sales quoting in one system
  • Expensive and often overkill for small shops
  • Setup and onboarding take time
Vendor site
JobberFrom ~$29/mo (Core) to ~$129+/mo (Grow)
  • Custom quotes and estimates
  • Convert quotes to jobs and invoices
  • Client hub with online approvals
  • Mobile-friendly field estimates
  • Automated follow-ups
  • Affordable entry price
  • Easy quote-to-invoice flow
  • Online approval speeds conversion
  • Lighter HVAC-specific pricing logic
  • Limited AI or self-service estimating
Vendor site
Housecall ProFrom ~$79/mo (Basic) to ~$189+/mo (Max)
  • Estimates and proposals
  • Online booking and payments
  • Follow-up automation
  • Mobile app for field estimates
  • Customer communication tools
  • Fast setup for small teams
  • Solid mobile estimate experience
  • Automation helps close quotes
  • Advanced quoting tiers cost more
  • HVAC-specific pricing depth limited
Vendor site
FIELDBOSSDemo-based custom quote
  • Quote building and pricing management
  • Opportunity-to-quote tracking
  • Connected customer and pricing data
  • Sales team quote management
  • Handles pricing data deeply
  • Strong for sales-team quoting workflows
  • Good for larger quoting operations
  • No transparent public pricing
  • Less suited to tiny shops
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Service First Instant EstimateFree online pricing tool
  • Instant HVAC price estimates
  • Simple guided steps
  • Real-time ballpark pricing
  • Consumer-facing quote capture
  • No software cost
  • Fast lead capture
  • Builds homeowner trust with instant pricing
  • Not full quoting or CRM software
  • Limited customization
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Buyer FAQ

What is the best HVAC quoting software for customer self-quoting?

QuoteIQ stands out because its InstaQuote and AI Estimator let customers generate real-time self-quotes. Expect to need the Elite plan (from roughly $299/mo) for full self-quoting.

How much does HVAC estimate software cost?

Small-shop tools start around $29–$79/mo (Jobber, Housecall Pro). Full all-in-one HVAC platforms like QuoteIQ run $29.99–$699.99/mo, while ServiceTitan and FIELDBOSS use custom pricing that can exceed $300/mo.

Do field estimates really help close more HVAC jobs?

Yes. Estimating in the field while the customer is present shortens the quote-to-approval cycle. Tools with online approval, like Jobber and Housecall Pro, speed closure further.

Is a free instant estimate tool enough for an HVAC business?

No. Free tools like Service First's instant pricing capture leads but lack CRM, dispatch, and follow-up. Pair a lead-capture tool with a quoting platform for full coverage.

Which HVAC quoting tool is best for small crews?

Jobber offers the lowest entry price with solid quote-to-invoice flow. Hugger crews should weigh Jobber against QuoteIQ's lower tiers for HVAC-specific pricing.

Compare HVAC Quoting Tools in 60 Seconds

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Interest: QuoteIQ

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